Budgets & Allocations

You will get up on stage, whether that is behind the podium or wherever you feel most comfortable on stage, and you will speak to any relevant information we should know about your club's budget request. You can discuss what your club will do with the funds, what the event you are using the funds for entails, and anything you feel is important regarding the allocation request.

If you would like to, you can bring a presentation, handouts, or any supplemental material to make your case for the club to be approved. Presentations, handouts, and other supplemental materials are not required, so if you feel you can make your case verbally, feel free to come without anything, but a full budget breakdown is required. It may be difficult for you to present the budget breakdown without displaying it, so keep that in mind.

You can bring as many eboard members or club members with you as you would like, you can all talk or just one of you, whatever makes you most comfortable. Be prepared to answer questions from the Senate about your allocation request, why it should be approved, and how it will benefit campus.

1. Reimbursement – This is the method most clubs and organization use to utilize their budgets. Buy what you need and then visit the Student Affairs office & give your receipts to the dedicated financial staff member (which should be whoever is at the front desk of Student Affairs). You will have to fill out a reimbursement form and you will receive a reimbursement within about a month. The dedicated financial staff member could walk you through the reimbursement form if you need help. Reimbursement Form can also be found in our resource hub, or click "Other Resources" above.

2. Amazon – This is the second way to use your budget. Send the dedicated staff member your Amazon links and the school will order directly from the amazon link you provide. The funds will be taken directly from your budget. If you choose this method, make sure you send the links in advance to ensure you receive your items on time. 

3. Vendor – This is the final way you can use your budget. If you are ordering items a vendor, check the Updated Vendor List to see if the business you are looking for is already in the LIU Post system. If the company is not in the LIU Post system, fill out the Vendor Form and bring the form to Student Affairs. In this method, LIU Post will pay the vendor directly after the event. Be sure to communicate this with the vendor you are using and send the invoice to Student Affairs once received. 

At the beginning of the year, you will receive the total amount of money that your organization is allocated. The treasurer of your organization is responsible for keeping track of the record.